OneClickPDF

Privacy Policy

Last updated: 1 March 2026

The short version

The vast majority of our tools process your files 100% in your browser — your files never leave your device. There are a small number of exceptions where limited data is sent to external services, each clearly described below: the optional Premium PDF to Word conversion ($0.99/doc), our AI-powered tools (Chat with PDF, PDF Summarizer, Question Generator — $0.99/day, text only sent to Google Gemini), the free Translate PDF tool (text sent to Google Translate), the Sign from Phone and Scan from Phone mobile features, and the Webpage to PDF tool. All other tools run entirely client-side.

File processing

Free tools (client-side): All free file processing — PDF manipulation (signing, splitting, merging, compressing, cropping, rotating, redacting, metadata editing), text and image extraction, free PDF to Word conversion modes, format conversion, and developer tools (JSON diff, beautifier) — is performed entirely in your web browser. Your files are loaded into browser memory, processed, and the result is downloaded directly to your device. These files are never sent to our servers or any third party.

Premium PDF to Word ($0.99/doc): When you explicitly choose the Premium conversion mode, your PDF is sent to Adobe PDF Services API for processing. Adobe converts the file and returns the Word document, after which the file is deleted from their servers per their data handling policy.

AI-powered tools ($0.99/day): Our Chat with PDF, PDF Summarizer, and Question Generator tools extract text from your PDF locally in your browser. Only the extracted plain text (not your PDF file) is sent to Google's Gemini API for AI processing. Your actual PDF file never leaves your device. Google processes the text under their API Terms of Service. These tools offer 3 free uses, after which a $0.99 day pass unlocks unlimited use for 24 hours.

Translate PDF (free): The Translate tool extracts text from your PDF locally in your browser and sends only the extracted plain text to Google Translate API for translation. Your PDF file is not sent. Translated text is returned directly to your browser and not stored on our servers.

Mobile signature feature

Our Sign PDF tool offers an optional "Sign from Phone" feature that lets you draw a signature on your mobile device and transfer it to your desktop session. When you use this feature, a temporary session is created on our server (hosted via Upstash Redis) that stores your signature image for a maximum of 10 minutes. This data is automatically deleted after expiry. No other data — including your PDF file — is ever sent to the server. If you prefer not to use this feature, you can draw, type, or upload your signature directly on your desktop and no server communication will occur.

Mobile scan feature

Our Scan to PDF tool offers an optional "Scan from Phone" feature that lets you capture document images with your mobile device's camera and transfer them to your desktop session. When you use this feature, a temporary session is created on our server (hosted via Upstash Redis) that stores your scanned images for a maximum of 10 minutes. Images are limited to 800 KB each, with a maximum of 20 images per session. This data is automatically deleted after expiry. If you prefer not to use this feature, you can upload images directly on your desktop and no server communication will occur.

Webpage to PDF

The Webpage to PDF tool fetches the content of a URL you provide via our server, so that it can be converted to a PDF in your browser. The URL you enter is sent to our server, which retrieves the webpage HTML and returns it to your browser for rendering. No webpage content is stored on our servers. The PDF conversion itself happens entirely in your browser.

Analytics

We use Google Analytics to understand how our tools are used — which tools are popular, how users navigate the site, and where we can improve. Google Analytics is only loaded after you give explicit consent via the cookie banner. If you decline, no analytics scripts are loaded and no data is collected. When enabled, Google Analytics collects anonymous usage data such as page views, tool interactions, and basic device/browser information. No file content, file names, or personal data from your documents is ever sent to Google Analytics.

Local storage

Some features (such as saved signatures) use your browser's localStorage to persist data between sessions. This data is stored only on your device and is never transmitted to us. You can clear it at any time through your browser settings.

Cookies

Analytics cookies are only set after you accept the cookie consent banner. If you decline, no cookies are set at all. When accepted, Google Analytics sets first-party cookies to measure site usage (e.g., _ga, _ga_*). These cookies contain a randomly generated ID to distinguish unique visitors — they do not contain personal information. OneClickPDF does not set any other cookies. We do not use advertising cookies, cross-site tracking, or any other type of cookie. For full details, see our Cookie Policy.

Payment processing

Paid features (Premium PDF to Word at $0.99/doc, AI tools day pass at $0.99/day) are processed through Stripe. When you choose to pay, your payment details (card number, expiry, CVC) are sent directly to Stripe — they never touch our servers. We receive only a payment confirmation (PaymentIntent ID) to verify the transaction. No account or sign-up is required. We do not store any payment card information.

Refund policy

If the Premium conversion fails entirely and no output file is produced, you are entitled to a full refund. Contact us at dev.mirzaanees@gmail.com with your payment reference and we will process the refund promptly. This does not affect your statutory rights under the UK Consumer Rights Act 2015.

Refunds are not available for quality-related concerns. The conversion quality is determined by Adobe's PDF Services engine. OneClickPDF acts solely as an intermediary between you and Adobe's API — we do not control, modify, or guarantee the output quality. Results may vary depending on the complexity, formatting, and structure of your source PDF.

If you are unsure about the results, we recommend trying our free Editable Text or Image conversion modes first before purchasing the Premium option.

Lawful basis for processing

Under the UK General Data Protection Regulation (UK GDPR), we process personal data on the following lawful bases:

  • Consent (Article 6(1)(a)): Google Analytics data is only collected after you explicitly opt in via the cookie consent banner.
  • Contract performance (Article 6(1)(b)): Processing your data for Premium PDF to Word conversion and AI-powered tools (Chat, Summarizer, Questions) is necessary to fulfil the service you have requested or paid for.
  • Contract performance (Article 6(1)(b)): Sending extracted text to Google Translate API is necessary to deliver the translation you have requested via the Translate tool.
  • Legitimate interest (Article 6(1)(f)): Temporary session storage for the Sign from Phone and Scan from Phone features is necessary to provide the functionality you have requested. These sessions are minimal (10-minute TTL) and automatically deleted.

International data transfers

OneClickPDF is operated by UK-based entities but uses infrastructure and services located outside the UK and European Economic Area. The following transfers may occur:

  • Vercel (hosting) — US-based. All page requests are served via Vercel's global CDN. Vercel participates in the EU-US Data Privacy Framework.
  • Google Analytics — US-based. Analytics data (when consented) is processed by Google in the US under their Data Processing Terms and Standard Contractual Clauses.
  • Stripe — US-based. Payment data is sent directly to Stripe and processed under their GDPR-compliant terms.
  • Adobe PDF Services — US-based. PDFs sent for Premium conversion are processed on Adobe's US servers under their Data Processing Agreement.
  • Google Gemini API — US-based. Extracted text from AI tools (Chat with PDF, Summarizer, Questions) is sent to Google's Gemini API for processing.
  • Google Translate API — US-based. Extracted text from the Translate tool is sent to Google for translation.
  • Upstash — Session data (mobile signature/scan features and payment verification) is stored temporarily in Upstash Redis.

Where data is transferred outside the UK, we rely on adequacy decisions, Standard Contractual Clauses, or participation in recognised data protection frameworks as appropriate. We have appropriate data processing agreements in place with all third-party service providers that process personal data on our behalf.

Data retention

  • Client-side files: Never stored by us. Files exist only in your browser's memory during processing.
  • Mobile signature/scan sessions: Automatically deleted after 10 minutes.
  • Payment verification tokens: Stored in Redis for 24 hours to prevent double-charging, then automatically deleted.
  • Premium conversion files: Sent to Adobe for processing and deleted by Adobe per their data handling policy. We do not retain copies.
  • AI tool text: Extracted text sent to Google Gemini API is processed in real-time and not stored by us. Google's retention policies apply to data sent to their API.
  • AI day pass tokens: Stored in Redis for 24 hours to validate paid access, then automatically deleted.
  • Analytics data: Retained by Google Analytics per their standard retention settings. We do not store analytics data on our own servers.

Your rights

Under the UK GDPR, you have the following rights:

  • Right of access — You can request a copy of any personal data we hold about you.
  • Right to erasure — You can request deletion of your personal data.
  • Right to rectification — You can request correction of any inaccurate personal data we hold about you.
  • Right to restriction of processing — You can request that we restrict the processing of your personal data in certain circumstances.
  • Right to data portability — You can request your data in a structured, machine-readable format.
  • Right to object — You can object to processing based on legitimate interest.
  • Right to withdraw consent — You can withdraw your analytics consent at any time by clearing your browser's local storage or declining the cookie banner.

In practice, because OneClickPDF does not require accounts and processes almost all data client-side, we hold very little personal data. To exercise any of these rights, contact us at dev.mirzaanees@gmail.com.

If you are not satisfied with our response, you have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK's data protection authority.

Third-party services

  • Vercel — hosting and content delivery. Privacy policy
  • Google Analytics — anonymous usage analytics (only when you consent). Privacy policy
  • Stripe — payment processing for Premium PDF to Word conversion. Card details go directly to Stripe, never to our servers. Privacy policy
  • Adobe PDF Services — server-side PDF to Word conversion (only for Premium mode). Your PDF is sent to Adobe for processing and deleted after conversion. Privacy policy
  • Google Gemini API — AI processing for Chat with PDF, PDF Summarizer, and Question Generator tools. Only extracted plain text is sent — your PDF file stays in your browser. Terms of Service
  • Google Translate API — translation processing for the Translate PDF tool. Only extracted text is sent. Terms of Service
  • Upstash — temporary session storage (used by the mobile signature/scan features and payment verification). Privacy policy
  • jsDelivr CDN — serves on-demand OCR language data files for the PickText OCR Chrome extension. No personal data is sent; only static language model files are downloaded. Privacy policy

Chrome extensions

PickText OCR — This Chrome extension performs all OCR (optical character recognition) processing locally in your browser using Tesseract.js WebAssembly. No images or text are sent to any server. The English language model is bundled with the extension; other language models are downloaded on demand from jsDelivr CDN and cached locally. The extension stores your OCR history and settings in chrome.storage.local on your device only. The extension contains links to oneclickpdf.net but does not transmit any data to our servers.

ScreenSnap — This Chrome extension captures screenshots of webpages and provides a built-in editor for annotations, blur, and OCR. All screenshot capture, editing, and text extraction runs entirely in your browser. No screenshots, images, or text are sent to any server. Extension settings are stored in chrome.storage.local on your device only. The extension contains links to oneclickpdf.net but does not transmit any data to our servers.

California residents (CCPA)

We do not sell or share personal information as defined by the California Consumer Privacy Act (CCPA/CPRA). We do not use advertising cookies or cross-site tracking. California residents have the right to know what personal data is collected and to request its deletion. To exercise these rights, contact us at dev.mirzaanees@gmail.com.

Age requirement

OneClickPDF is intended for users aged 16 and over. If you are under 16, you must have parental or guardian consent to use this site. We do not knowingly collect personal data from children under 16.

No account required

OneClickPDF does not require you to create an account, sign in, or provide any personal information to use any of our tools.

Who we are

OneClickPDF is operated by Intellinapse Ltd (Company No. 16587897), registered at 4 Park Drive, Romford, England, RM1 4LJ. Intellinapse Ltd is the data controller for the purposes of the UK GDPR.

Contact

If you have questions about this privacy policy, you can reach us at dev.mirzaanees@gmail.com.